Workflows

Overview

Use Workflows to review workflow execution history from Activity Monitor. The tab shows workflow counters, searchable workflow rows, status, progress, operator identity, runtime, storage use, and a detail panel for the selected run.

Typical Uses

Common tasks include:

• Check whether a workflow is running, completed, failed, or stopped.
• Find a workflow run by name, user, status, lifecycle state, or error text.
• Review the original configuration used to start a workflow.
• Inspect workflow trace output after a failed or long-running task.
• Compare workflow activity across a recent or custom time range.

Prerequisites

• Log in with an account that can view workflow activity.
• Confirm the time range you need before comparing counters.
• Use All Time when looking for older workflow runs.
• Use Custom when an exact start and end time is needed.
• Some trace and configuration details are available only when the workflow stored those artifacts.

Workflow

1. Open Activity Monitor.
2. Select Workflows.
3. Choose the required time range: Last 1H, Last 6H, Last 24H, Last 7D, Last 30D, All Time, or Custom.
4. Use the counter cards or filter fields to narrow the workflow table.
5. Select a workflow row to open the right-side detail panel.
6. Review details, original configuration, and trace output when present.

Expected Behavior

The timestamp controls appear as the first row in the Workflows tab. The counter cards appear below the timestamp row, followed by search and status filters.

Relative time ranges end at the current time when the range is applied. The refresh control recalculates a relative time range so it ends at the current time again. Custom ranges remain fixed until changed.

The workflow table is sorted by the most recent workflow first by default. A running workflow refreshes periodically so progress and status changes are visible without reopening the page.

Procedure

Open Workflows

1. Open Activity Monitor.
2. Select the Workflows tab.
3. Wait for the time range row, counter cards, and workflow table to load.

Choose A Time Range

Use the timestamp row to control the workflow history window:

1. Click Last 1H, Last 6H, Last 24H, Last 7D, Last 30D, or All Time.
2. Review the Time Range display below the preset buttons.
3. Click the refresh control when using a relative time range and you want the window to end at the current time.

Use Custom when you need an exact window:

1. Click Custom.
2. Choose Start Time and End Time.
3. Use the quick-adjust buttons when you need a fixed interval from the chosen endpoint.
4. Click Apply Range.

Use Counter Cards

The counter cards summarize workflow runs in the selected time range. Click a card to apply the matching card filter. Click the same active card again to clear that card filter.

The cards are intended to answer questions such as:

• How many workflows are in the selected time range?
• How many are running?
• How many completed successfully?
• How many failed or stopped?
• How many are archived or deleted when lifecycle data is available?

Filter Workflow Rows

Use the filter row below the counter cards:

1. Enter text in Search to find workflows, users, or errors.
2. Choose a Status value, such as Running, Completed, Failed, or Stopped.
3. Choose a Lifecycle value, such as Active, Archived, or Deleted.
4. Enable Mine only to show workflows issued by the current user.
5. Click Apply.

Use Clear to reset search, status, lifecycle, time range, user, and active counter-card filters. Use Refresh to reload the current selection.

Sort The Table

Click sortable table headers to change sort order. Common sort headers include Name, Status, Progress, Issued By, Started, Duration, and Storage Size.

Inspect Workflow Details

1. Select a workflow row.
2. Review the detail panel on the right.
3. Check workflow ID, family, status, progress, user, start time, completion time, duration, storage size, artifact state, lifecycle state, and recycle information when present.
4. Review Last Error when the workflow failed.
5. Review Original Configuration when saved workflow input is available.
6. Review Trace when detailed execution output is available.

The trace panel may provide actions to copy the trace or open it in a text viewer.

Field Reference

Notes

• The Workflows tab is an inspection view. Starting a workflow happens from the feature page or action that owns that task.
• A workflow can be visible in the table even when trace or configuration artifacts are no longer available.
• Storage values describe workflow artifact and database usage reported by the workflow monitor.
• Relative time ranges are recalculated when applied. Use the refresh control to update a relative range to now.

Troubleshooting

A Workflow Is Missing

Change the time range to All Time, clear search text, clear status and lifecycle filters, and disable Mine only.

Counters Do Not Match The Table

Check whether a counter card is active and whether table filters are applied. Use Clear to reset the view, then choose the time range again.

Trace Is Empty

The workflow may not have stored trace output, or trace artifacts may have been removed by lifecycle cleanup. Check workflow status, lifecycle state, and storage fields in the detail panel.

Related Tasks

• Use Event Browser to correlate workflow failures with appliance events.
• Use Metric Browser when a workflow failure may be related to process, CPU, memory, or collector activity.
• Use the feature-specific page that launched the workflow when you need to retry the operation.